Disclaimer

Last updated: 8 May 2026.

Best-effort statutory accuracy

The portal computes payroll, Provident Fund (PF), Employee State Insurance (ESI), Tax Deducted at Source (TDS), professional tax, gratuity provisioning, and other Indian statutory amounts based on published rates and rules as of the date the calculation runs. StafFixHR Strategies & Software Services makes good-faith efforts to keep formulas current but does not warrant that any calculation is complete, accurate, or up-to-date for any particular Client, employee, jurisdiction, or filing period.

Client responsibility

The Client (employer) and its authorised representatives are responsible for:

• Verifying every payslip, statutory return, and Form 16 / Form 24Q before issuing or filing
• Maintaining accurate employee master data (PAN, Aadhaar, UAN, bank details)
• Engaging a Chartered Accountant or qualified tax advisor for any non-routine matter (advance tax, perquisite valuation, ESOP taxation, expat assignments, etc.)
• Submitting actual filings on the Income Tax, EPFO, and ESIC portals — the StafFixHR portal generates challans and reports but does not file on the Client's behalf unless explicitly contracted

What we don't calculate

The portal does not currently model:

• Surcharge on income above ₹50 lakh (10% / 15% / 25% / 37%)
• Marginal relief calculations
• State-specific professional-tax slab variations beyond the configured default
• Labour Welfare Fund (LWF) contributions (state-specific, often manual)
• NPS Tier-II, Sukanya Samriddhi, PPF, and other personal investments beyond 80C/80D
• Capital gains, business income, rental income, or income from sources other than salary
• Foreign tax credits, double-taxation treaty relief, NRI/RNOR status
• Custom client-specific allowances or perks unless explicitly modelled in your salary structure

Statutory rates change

Tax slabs, contribution rates, ceilings, deduction limits, and rebate thresholds change with each Union Budget and through ministerial notifications. We make best-effort updates after each change but do not guarantee real-time alignment. Authoritative sources to verify against:

• Income Tax Department portal (incometax.gov.in)
• EPFO portal (epfindia.gov.in)
• ESIC portal (esic.gov.in)
• State commercial-tax / professional-tax department for your registered state

No fiduciary or advisory relationship

Use of the portal does not create an attorney-client, CA-client, company-secretary-client, or fiduciary relationship between the Client (or its employees) and StafFixHR. Outputs are estimates intended to assist authorised personnel; the legal and tax responsibility for accuracy rests with the Client.

Data integrity

While the portal uses encryption, role-based access, and audit logging to protect data, no electronic system is perfectly secure. We will notify affected Clients and the Data Protection Board within 72 hours of becoming aware of any breach involving personal data, per the DPDP Act 2023. Liability for breach is limited per our Terms of Service §10.

Third-party services

The portal integrates with sub-processors (Railway, Cloudflare, Vercel, etc.) listed in the Privacy Policy. StafFixHR is not liable for sub-processor outages or data incidents beyond what is required by their own contractual obligations to us.

Reliance is at the user's own risk

Any decision a Client, manager, or employee takes on the basis of portal output — payroll release, statutory filing, employee compensation negotiation, performance review, audit response, litigation defence — is taken entirely at that party's own risk. StafFixHR Strategies & Software Services is not liable for any direct, indirect, consequential, incidental, or punitive loss arising from such reliance, except where liability cannot be excluded by Indian law.

See also: Terms of Service · Privacy Policy · Contact