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Payroll & HR · London, United Kingdom

Payroll & HR software built for London.

For London firms — PAYE + NI Real-Time Information filings, pension auto-enrolment, IR35 contractor checks.

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Top sectors in London
  • Banking & insurance
  • Tech
  • Legal & consulting
  • Creative
PAYE + NI · UK

PAYE Real-Time Information (RTI) filings each pay-run, employer NI contributions, auto-enrolment pension (NEST / The People's Pension), IR35 status check.

Why HR teams in London pick StafFixHR

No setup fee. No long contracts. Real humans on WhatsApp when you need help.

United Kingdom compliance built-in

PAYE + NI — every filing template kept current. PAYE Real-Time Information (RTI) filings each pay-run, employer NI contributions, auto-enrolment pension (NEST / The People's Pension), IR35 status check.

Scale from 5 to 5,000

Same software, transparent per-employee pricing. No 'enterprise' upcharge when you grow.

Region-aware data residency

Data stored in your region. SOC 2-aligned. GDPR + UK DPA compliant.

AI HR Assistant

Employees ask 'how much leave do I have?' / 'what's our WFH policy?' — answered live with RAG over your docs.

Multi-bank disbursement

ICICI · HDFC · SBI · Axis · Kotak · Yes · RBL · Razorpay X — one-click salary file.

Free until you have 10 employees

Start free, no card. Upgrade only when you're sure. Hidden-fee free for life.

Specialised for London's sectors

We've watched payroll quirks for Banking & insurance and Tech businesses for years — the system handles them by default.

For Banking & insurance
Industry-specific salary structures, shift patterns, and compliance items pre-configured. Onboard a 50-person team in under a day.
For Tech
Industry-specific salary structures, shift patterns, and compliance items pre-configured. Onboard a 50-person team in under a day.
For Legal & consulting
Industry-specific salary structures, shift patterns, and compliance items pre-configured. Onboard a 50-person team in under a day.
For Creative
Industry-specific salary structures, shift patterns, and compliance items pre-configured. Onboard a 50-person team in under a day.
Local payroll primer

What's actually different about running payroll in London

UK payroll's twin headaches are RTI (Real-Time Information — file with HMRC every pay-run, every variance penalised) and IR35 (for contractors, are they really self-employed or disguised employees?). StafFixHR submits the FPS (Full Payment Submission) on or before each pay date, computes employer NI at 13.8%, runs the pension auto-enrolment workflow (NEST / The People's Pension / Aviva), and gives you an IR35 status determination tool to mark each contractor before the engagement. London-specific overlay: Apprenticeship Levy (0.5% above £3M pay bill — kicks in for ~150+ employee firms).

United Kingdom statutory calendar

Every recurring filing for United Kingdom employers. StafFixHR tracks these automatically — we'll alert you 5 days before each due date.

FPS (Full Payment Submission) to HMRC
On or before each pay date
PAYE income tax + NI payment
22nd of next month (electronic)
P11D (benefits in kind) filing
6 July (for prior tax year)
P60 issue to each employee
31 May (for prior tax year)
Employer Payment Summary (EPS) if applicable
Monthly · by 19th of next month
Apprenticeship Levy
Monthly · within PAYE filing

What it costs in London

Realistic monthly cost brackets based on actual customer mix in London. Exact number depends on plan tier + employee count.

5–20 employees
£100 – £280 / month
Self-serve, includes RTI + pension auto-enrol
20–80 employees
£280 – £950 / month
Adds Apprenticeship Levy, IR35 tooling, P11D drafting
80+ employees
Talk to us
Custom — multi-country payroll, expat tax assist

All prices software-only. Managed-service tier (we run payroll for you) priced separately.

London payroll — common questions

Answers HR ops folks actually search for.

How do you handle the RTI Late-Filing penalty risk?▾
Pre-2024 there was a per-occurrence £100-£400 penalty; current HMRC posture is a risk-based one (3-strike rule). We submit on or before pay-date by default and surface any failed transmission immediately so the operator can resubmit before HMRC's cutoff.
Pension auto-enrolment — which providers?▾
Direct integrations with NEST (free, government), The People's Pension, Aviva, Smart Pension, Standard Life. Default contribution: 3% employer + 5% employee total 8%. Auto-enrolled at the start of the postponement window you configure.
IR35 status determination — does StafFixHR support it?▾
Yes. Each contractor goes through the CEST-aligned questionnaire (HMRC's Check Employment Status for Tax tool); we save the determination as evidence and apply the correct PAYE / NI / Apprenticeship Levy treatment based on inside/outside IR35.
Apprenticeship Levy — when does it kick in?▾
0.5% of total UK pay bill above £3M annual. For most SMBs this doesn't apply (you're allowed a £15K offset). We track the bill against the threshold and start charging Levy from the month you cross it.
How do you handle Employment Allowance?▾
Eligible employers get up to £5,000/year off their employer NI bill (subject to state-aid de minimis check). We file the EPS claim once at the start of each tax year and apply the offset across pay-runs until exhausted.
Do you support Scottish vs English tax rates?▾
Yes. Scottish-resident employees use the Scottish bands (S prefix on tax code). Welsh employees use the Welsh bands (C prefix). HMRC notifies tax code via P9 / P6 messages; we ingest these monthly from HMRC's DPS.

Ready to move London payroll off Excel?

Book a 30-minute demo — we'll show you the system with your own data structure, no slides.

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