Invite team members and assign roles

Roles in StafFixHR

There are 8 standard roles. Most teams only use 3-4.

Owner

The person who created the tenant. Full access to everything including billing.

Cannot be removed. You can transfer ownership in Settings → Owner Transfer.

HR Admin

Full access to all HR data — employees, leaves, attendance, payroll, documents, letters.

Cannot access: Billing, owner transfer, deleting the tenant.

HR Head

Like HR Admin, plus access to performance reviews and pulse surveys.

Used at companies with senior HR who own appraisal cycles.

Payroll Admin

Run payroll, manage compensation heads, file statutory returns (PF, ESI, TDS).

Cannot: Add/remove employees, manage leaves.

Manager

Approve their direct reports' leaves, view their attendance, write performance reviews.

Cannot: See other managers' teams' data.

Employee

Self-service: apply leave, view payslips, mark attendance, manage profile.

This is the default for everyone added as an "Employee".

Board Member

Read-only access to org-wide reports + financial dashboards. Used for investors / advisors.

Recruiter

Job posting, candidate screening, interview scheduling. ATS-only access.

How to invite

1. Go to Settings → Users

2. Click Invite user

3. Enter email

4. Pick a role + the tenant (if you have multi-tenant setup)

5. Click Send invite

They get a magic link to set up their account. Default password isn't generated until they click the link.