Set up your StafFixHR tenant in 30 minutes

The 30-minute checklist

This is the fastest path to a usable HR portal. You can do the deeper customisation later.

Step 1 — Add company details (3 min)

Go to Settings → Company Profile. Fill in:

• Legal name + registered address (appears on payslips and invoices)
• GSTIN if you have one
• Default work schedule (start time, end time, weekly offs)
• Company logo (any square PNG works)

Step 2 — Set up payroll heads (5 min)

Settings → Compensation Heads. The default heads are:

• Basic (50% of CTC by convention)
• HRA (50%/40% of Basic for metro/non-metro)
• Special Allowance
• PF deduction
• Professional Tax
• TDS

Tweak the percentages or add custom heads (LTA, food coupons, NPS) here.

Step 3 — Add 2-3 test employees (5 min)

Employees → Add new OR import via Bulk import (CSV). For each:

• Personal email
• Designation + department
• Date of joining
• Monthly CTC

The portal auto-generates a unique Personnel Number based on your prefix (default "EMP-0000001").

Step 4 — Configure leave policy (5 min)

Leaves → Policies. The defaults cover:

• Earned Leave: 18 days/year, accrues monthly
• Sick Leave: 7 days/year
• Casual Leave: 5 days/year

Adjust to your policy.

Step 5 — Configure attendance (3 min)

Attendance → Settings:

• Choose check-in methods (Web, Mobile, Biometric, QR)
• Set the punch-in selfie policy (OPTIONAL / MANDATORY / HIDDEN)
• Add geo-fencing if you want location-restricted punches

Step 6 — Run your first payroll (9 min)

Payroll → Run for the current month:

1. System computes gross + deductions for each employee based on the heads

2. Review the Payroll Register (PDF preview)

3. Click Finalise to mark month locked

4. Payslips are auto-emailed to employees with a copy stored in their portal

You're live. From here you can add the more advanced features (recruitment, performance reviews, asset management) any time.